HARVARD CLUB OF LONG ISLAND
BY-LAWS

Article I - Name

The name of this organization shall be the Harvard Club of Long Island, hereinafter referred to as the "Club."

Article II - Purpose

The Club is organized and shall be operated exclusively for educational and charitable purposes. In furtherance of such purposes, the Club shall:

  • Serve to extend knowledge of the aims and achievements of Harvard University;
  • Foster a spirit of community among graduates and former students of the University and their families through the sponsorship of educational and cultural activities;
  • Represent and promote the interests of Harvard on Long Island; and
  • Promote and encourage communication between Harvard and its alumni/ae who reside on Long Island.

Article III - Membership

Any person who has completed one semester at Harvard University or Radcliffe College as a student or as an instructor, or who has received an honorary degree from Harvard or Radcliffe shall be eligible. Spouses of persons who, at some time had, or were entitled to, membership shall also be eligible for membership. Parents of current or former students shall also be eligible for membership and will remain eligible upon graduation of their children. Honorary members may be appointed by the Board of Directors.

Article IV - Officers

Section 1. Name of Officers

The officers of the Club shall be a President, Vice President(s), Secretary and Treasurer. Each officer shall also be an ex officio member of the Board of Directors. Officers shall each be elected at the Annual Meeting of the Club and hold office for two years thereafter. In lieu of nominating a single individual to serve as a Club officer, the Nominating Committee may, on recommendation of the Board of Directors, nominate two individuals to serve as Co-President, two individuals to serve as Co-Vice Presidents, two individuals to serve as Co-Treasurers and/or two individuals to serve as Co-Secretaries.

Section 2. Election of Officers

The President and Vice President shall be elected on alternate years from the Secretary and the Treasurer. The President shall not serve more than one term in succession. No officer except the Treasurer or Secretary may serve more than two successive terms.

Section 3. Officer Vacancy

Vacancies occurring in any office, except the office of the President, shall be filled for the remainder of the unexpired term by a majority vote of the Board of Directors. In case of a vacancy occurring in the office of the President, the Vice President then in office shall serve as President for the remainder of the unexpired term, and the Board of Directors by a majority vote shall fill the vacancy of the Vice President for the remainder of the unexpired term.

Article V - Duties of Officers

Section 1. President

The President, or in that officer's absence the Vice President, shall preside at all meetings of the Club and the Board of Directors. The President shall appoint and be a member of all committees except as otherwise provided by these By-Laws and shall perform such other duties as may be required by custom or by the welfare of the Club or by request from the Harvard Alumni Association (HAA).

Section 2. Vice President(s)

The Vice President(s) shall head such committees of the Club as assigned by the President and Board of Directors. The Vice President shall, in the absence of the President, preside at all meetings of the Club and of the Board of Directors and assume all other duties of the President as stated in these By-Laws or directed by the Board of Directors.

Section 3. Secretary

The Secretary shall keep a record of all meetings of the Club and Board of Directors. The Secretary shall keep a roll of the membership and give notice of all meetings of the Club, or of the Board of Directors, and discharge such other duties as pertain to this office and as may be assigned by the Board of Directors or the President.

Section 4. Treasurer

The Treasurer shall receive, collect, and disburse all funds of the Club, maintain bank accounts or other money investments in the name of the Club in a bank or fund(s) approved by the Board of Directors, make an annual statement and provide a written report to the Club at the Annual Meeting, and provide written reports to the to the Board of Directors at interim meetings, as required, and perform such other duties as pertain to this office and as may be assigned by the Board of Directors or the President.

Article VI - Board of Directors

There shall be a Board of Directors consisting of the President, Vice President(s), Secretary, and Treasurer of the Club, ex officio, and approximately twenty-one additional members. These additional members shall be divided into three groups so that the terms of seven Directors expire each year. The additional members shall be elected at the Annual Meeting of the Club, and hold office for three years. Vacancies shall, for the balance of the unexpired term, be filled by the Board. Each member of the Board shall have voting rights.

The Board of Directors shall have full power to carry out the purposes of the Club, and shall have general charge and control of its affairs, funds, and property, and shall approve all major expenditures of the Club.

The Board of Directors shall meet at least three times per year to plan the activities of the Club and to review the general Club situation, or at any time designated by the President. The Secretary will be responsible for notifying each member of the Board of the meetings. All actions by the Board of Directors shall be by a majority vote of those present at a duly constituted meeting, unless otherwise specified in these By-Laws. Members who cannot be present may offer written proxies for votes on specific issues by notifying the President and Secretary at least two days before the meeting of their intent to vote by proxy and transmitting the proxies to the President or Secretary.

There shall be an Advisory Committee to the Board of Directors consisting of all former Presidents of the Club who are members of the Club. The members of the Advisory Committee shall be entitled to attend all meetings of the Board of Directors and shall be eligible to vote at Board meetings when present in person.

Ten members, including members of the Advisory Committee, shall constitute a quorum at any meeting of the Board of Directors.

Any action required or permitted to be taken by the Board of Directors or any committee thereof may be taken without a meeting if a majority of members of the Board or committee consent in writing to the adoption of a resolution authorizing the action.

The Board may appoint three (3) or more of its members as an Executive Committee which shall have and exercise any and all of the powers of the Board when the Board is not in session.

In respect to all questions of interpretation of the Club's By-Laws, the decision of the Board shall control and be binding.

If a member of the Board of Directors shall be absent from three consecutive duly announced meetings for reasons deemed insufficient to the President, the President may recommend to the Board of Directors removal of such member from the Board, which removal shall be effected by a majority vote of the Board of Directors as set forth herein.

Article VII - Committees

Schools and Scholarships Committee
There shall be a Schools and Scholarships Committee whose purpose is to maintain close relations with the Harvard Admissions Office, organize local interviewing of student applicants by alumni/ae, arrange whatever programs are deemed necessary to enhance Harvard recruiting efforts, and otherwise carry out the purposes of the Harvard Admissions Office. The President shall appoint the Chairperson who, in consultation with the President, selects the members of the committee.

Program Committee
The Program Committee, in consultation with the Board of Directors, shall determine the program needs and possibilities for the Club. The committee shall be responsible for the arrangements and details of all programs, unless otherwise directed by the President and Board of Directors. The committee shall also be responsible for contact with the HAA for the arrangements and details of any program from Harvard University, and for carrying out requests and requirements for programs as directed by the HAA. The President shall appoint the Chairperson who, in consultation with the President, selects the members of the committee.

Membership Committee
The Membership Committee, along with the Board of Directors, has the responsibility for organizing all efforts to reach and interest people to join and participate in the activities of the Club. The President shall appoint the Chairperson who, in consultation with the President, selects the members of the committee.

Nominating Committee
The Nominating Committee shall recommend candidates to fill vacancies among the officers and the Board of Directors and advise the membership of their choices in advance of the Annual Meeting. The Chairman shall present the slate of nominees at the Annual Meeting and shall conduct the voting thereon. Nominations may be accepted from the floor during the Annual Meeting. The President shall appoint the Chairperson who, in consultation with the President, selects the members of the committee.

Additional Committees may be appointed by the President to carry out the purposes of the Club.

Article VIII - Meetings

The Annual Meeting of the Club shall be held at a time and place to be determined by the Board of Directors.

Special meetings of any subgroup such as graduate school alumni, Radcliffe alumnae, or Harvard alumni only, may be set by the Board of Directors as part of the alumni calendar of events.

Notice of all meetings of the Club shall be given by the Secretary in the manner directed by the Board of Directors.

Ten members shall constitute a quorum at any meeting of the Club except as otherwise provided in Article VI herein with respect to meetings of the Board of Directors. Only paid members of the Club shall be entitled to vote at business meetings of the Club.

Article IX - Annual Dues

The rate of annual dues shall be set and reviewed from time to time by the Board of Directors. Dues notices shall be sent to each potential member by the Treasurer or the Secretary at least once each year at the beginning of the Club=s fiscal year. The fiscal year shall run from July 1 to June 30.

Article X - Harvard Alumni Association

Officers, Directors and committees of the Club shall cooperate with officers, Regional Directors, and committees of the HAA in carrying out the purposes of the HAA.

Article XI - Funds of the Club

In the event of dissolution of the Club, all its funds and other property, if any, remaining after the payment of its liabilities, shall be paid over and transferred to the HAA or any successor organization, provided that the HAA, or such successor organization, has been determined to be (or to be an integral part of) an organization described in 501(c)3 of the Internal Revenue Code or any successor provision. If the above requirement is not met, the assets of the Club shall be transferred to the President and Fellows of Harvard College, provided it is then exempt from federal income tax and organized and operated exclusively for charitable, scientific, literary, or educational purposes, as the Board of Directors may by vote determine.

No part of the net earnings of the Club shall inure to the benefit of any member, director, officer, or other private individual except that the Club shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes stated in Article II.

No substantial part of the activities of the Club shall consist in carrying on propaganda, or otherwise attempting to influence legislation, and the Club shall not participate in, or intervene in (including publishing or distributing statements) any political campaign on behalf of any candidate for public office. Nothing contained in these By-Laws shall be read as authorizing or permitting the Club to operate other than exclusively for charitable, scientific, literary or educational purposes and no amendment of these By-Laws shall authorize or permit the Club to be organized or operated other than exclusively for the stated purposes.

Article XII - Parliamentary Authority

All meetings of the Club shall be governed by the latest edition of Roberts Rules of Order.

Article XIII - Amendments

These By-Laws may be amended, altered or repealed at any annual or special meeting of the Club by a majority vote of those present, provided that notice of the proposed amendment, alteration or repeal has been sent at least fifteen days prior to such meeting to all current Club members.